Charleston SC Catering Guide
We look forward to serving any and all of your special events needs. Holy City Catering requires a signed agreement and non refundable deposit to secure your event date and pricing. Please initial each section and sign on that last page. Thanks!
You may choose from one of our sample menus or we will be happy to custom design a menu to fit your needs. If you would like to customize your menu, then pick out all of your favorite foods from our catering packet (attached) and I will put together an itemized estimate with pricing for your review. If you don’t see what you are looking for, let us know as we can 9 times out of 10 make it happen. You can think of this as our 1st draft. We can then make the appropriate changes in order to create the perfect menu within your budget. We will revise your menu until you, the client, is happy but excessive menu changes may result in additional charges. Once we are a week out, you may increase the quantity (if possible) but you may not take away.
Once we have a tentative menu in place, we can schedule a tasting if you wish. The tastings cost $10 per person but if you sign a contract and give a deposit at the tasting, it is free for the bride and groom, saving you $20. We schedule tasting most weekdays at either 11 am or 1 pm, based on our availability. We do require a signed contract and deposit in order to secure the date and pricing.
Deliveries “drop offs” and “pickups”
We do offer drop off delivery for our catered items for a fee of $50 (within a 25 mile radius of our location) plus the cost of disposables. You are welcome to use your platters but we ask that they be dropped off 2 days before your event to ensure we have what we need. We also charge an additional $25 if set-up is needed or required by client. You are welcome to pick up your catered food at our kitchen at a prearranged time free of charge.
The food price does include the use of our platters, brand new roll top chafers and serving utensils.
We can make suggestions and arrangements for rentals pertaining to the food service and dining area (tables, chairs, linens, tableware, china, flatware, glassware, etc.) We do charge a 20% service fee for handling rentals. This includes helping with the layout, placing the order, accepting, setting up and breaking down of the rentals.
If you would like for HCC to set up and break down of the tables and chairs that the venue provides, there will be an additional charge of $5 per table and $1 per chair.
*** If you choose to have someone else take care of the rentals, we ask that our food tables be ready with linens when we arrive, usually 3 hours before the event starts. That way we can start setting up our stations. If the area is not clean and ready for us when we arrive, there will be an additional $500 fee added to your invoice.
We can provide food and services for any location that allows outside catering. Many venues have restrictions and policies that we would need to respect. Some venues require that the caterer be responsible for taking the trash with them, rather than providing a dump on site. If this is the case, we do charge a fee of $150.
We prefer cash or check for payment. If you would like to pay pay by credit card and the card is present, you will be charged a 3% convenience fee. If the card is not present then the charge is 4%. A $500 deposit is required at the time of booking to secure the date. Deposits are nonrefundable. Deposits will be applied to your final bill. Thirty (30) days prior to the event; a 50% of the remaining estimated total cost of your event will be due. Fourteen (14) days before your event final payment is due. If your payment is late, there will be a $250 late fee for every week late.
The Supervisor and Chef fees are $200 each per three hour event and are the minimum for any event ($400). Chef Attendants and Servers are $175 each per three hour event. All events are booked for a three-hour period. Additional hours are an additional $25 per employee per hour. If your event is on a holiday, labor will be an additional $50 per employee.
Guest Count Guarantee
A final guest count is required sixteen (16) days prior to your event. This is to ensure the correct amount of food and beverages are ordered for your event. After this time no reduction in your guest count can be made. If Holy City Catering does not receive your final guest count, or guarantee, 16 days prior to the event then we will go with the highest estimate guest count that was supplied by the client. If the guaranteed count does not accurately reflect the guest count on the day of the event, the contract fee will be charged for the number of guests guaranteed with an additional cost and service charge for each additional guest.
Refunds and Cancellations
All cancellations made by clients must be made 10 business days prior to the event. If cancellation of the event is made less than 10 business days prior to the event, then Holy City Catering will deduct any costs for food and labor from the deposit. Any cancellation made within 72 hours of the event will result in forfeiture of all deposits. If the event does not occur due to an act or omission by the client, or because of weather, the client will be responsible for the cost of the final bill. If an Act of God, such as a hurricane evacuation, labor disputes, government restrictions upon food, beverages, and licensing, or use of venue prevents the event from occurring, the deposit made by the client can be applied to a booking made with Holy City Catering at a later date within one year from the original date, minus the cost of the food.
We do ask that when we arrive on location that the kitchen area be cleaned, counters free of clutter and the dishwashers and sink be empty if applicable. If we have to clean up before we can start working, there will be an additional $500 fee added to your invoice as well as it will effect the start time of the meal. This is a per occasion fee so if you have us cook for you and your guest for the week and each meal when we arrive we have to clean, that would be $500 x each time.
Tax, Gratuity & Service Charge
Local and state taxes do apply and are as follows:
Food and beverage – 8.5% Sales Tax plus 2% Hospitality Tax in most surrounding areas.
Gratuity is not included in the final bill and is decided at the client’s discretion.
Holy City Catering will invoice any remaining unpaid charges or fees after your event. These charges may include, but are not limited to, the following: overtime charges for food and beverage, an actual guest count that exceeds the guarantee; in which case Holy City Catering has the right to charge you a rate double the contracted price for those guests above and beyond the guaranteed amount; any damages incurred by the client or his guests to rentals or property; any funds not honored by the client’s banking institution. Our 15% service fee will be added to all catered events.